Electrical and Lighting Installation

specialty-caribbean-rfp-header

1.    SUMMARY

The Saint Lucia Trade Export Promotion Agency (TEPA) will be presenting Specialty Caribbean Expo 2017 (SCE) from 23rd – 26th February, 2017 at the Daren Sammy Cricket Ground (DSCG).

As with all TEPA events, the primary focus is on increasing exports within priority sectors and markets. The objectives of the SCE 2017 are:

  • To create an opportunity for participating exporters (exhibitors) to obtain credible and sustainable leads/markets for products and services.
  • To facilitate regional and international buyer/seller connections
  • To form /strengthen strategic alliances with relevant Trade partners / officials/agencies
  • To promote and improve intra and extra -regional trade
  • Identify new distributors, suppliers and representatives for exhibitors product or service

This request for proposal is issued by TEPA for the provision of Electrical and Lighting Installation services for the Specialty Caribbean Expo 2017 Venue at the Daren Sammy Cricket Ground.

2.    PROPOSAL GUIDELINES

This Request for Proposal represents the requirements for an open and competitive process. Proposals received after the stipulated date and time will not be considered. Where a proposal includes outsourcing or sub-contracting of services, the area of work must be identified together with the name and background of the organization or individuals being subcontracted.

One emailed and/or hard copy of your proposal marked “Response to Request for Proposal –SCE 2017 Electrical and Lighting Installation” should be delivered no later than 4:00 p.m. on Monday October 10th, 2016 to:

Mr. Cecil Bertin

Financial Officer

Trade Export Promotion Agency (TEPA)

2nd Floor, Hewanorra House

Pointe Seraphine

Castries, Saint Lucia

Tel: 468-2165

Email: cbertin@tepa.org.lc

 

Further information and clarification regarding this RFQ can be obtained by written request to:

Mr. Vincent Peter/Mr. Anthony John

Trade Export Promotion Agency (TEPA)

2nd Floor, Hewanorra House

Pointe Seraphine

Castries, Saint Lucia

Tel: 468-2108/468-2123

Email: vpeter@tepa.org.lc, ajohn@tepa.org.lc

The deadline date for receipt of queries and request for clarifications is Friday September 23, 2016

3.    SCOPE OF WORK

The service provider is expected to provide the following:

  • Accent lighting for 100 tradeshow booths (10 x 10) in concourse area
  • 110v/220v power supply/outlets to 100 exhibitor booths in concourse area
  • Environmental lighting for the concourse area
  • Power supply in the concourse areas to accommodate appropriate and suitable cooling devices
  • 110v/220v power supply to the outdoor dining tent near the West Gate
  • 110v/220v power supply to the stage on the grounds
  • 110v/220v power supply to four backstage tents
  • Power supply for Digicel Interactive Zone
  • Power supply for CCTV cameras (optional subject to defined security requirements)
  • Approvals and certificates for all electrical installation works where required
  • Onsite supervision during the event

The full event schedule and site plan for SCE 2017 are attached.

A site visit for potential bidders has been scheduled for Wednesday September 21, 2016 at the DSGC at 10:00 am. Please confirm your attendance by calling 468-2145, or 468-2286, or e-mail info@tepa.org.lc.

4.    SERVICE DELIVERY

The service provider shall provide a detailed workplan providing information on how the work will be scheduled including assignment of staff and supervisors.

5.    REQUIREMENTS

All respondents to the RFQ must submit the following information:

  • A summary of the background of the bidder and demonstrated ability to deliver as per the above scope of works.
  • Information on how the service will be delivered including staffing levels and assignments.
  • Examples of events for which the bidder has provided similar service.
  • Two (2) written reference letters from clients
  • Proof of Certification of ability to carry out such work.
  • Proposed fees and costs (inclusive of all taxes) to deliver the services described in the scope of work (section 3) above.

6.    SELECTION

The bidder who best demonstrates the capacity to meet the requirements set out above will be notified via phone/email 30th November, 2016.

7. DISCLAIMER

TEPA shall not be held liable for any cost(s) associated with the preparation of the proposal or any other costs incurred by any applicant prior to their selection.

8. EVALUATION CRITERIA

All or part thereof of the following criteria may be considered when determining the final selection:

  • Quality of previous work and experience, including demonstrated success in providing similar service;
  • Ability to deliver proposal requirements in keeping with the scope of work;
  • Cost effectiveness including offers of sponsorship.

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