Booth Design and Construction

specialty-caribbean-rfp-header

1.    SUMMARY

The Saint Lucia Trade Export Promotion Agency (TEPA) will be presenting Specialty Caribbean Expo 2017 (SCE) from 23rd – 26th February, 2016 at the Darren Sammy Cricket Ground (DSCG).

As with all TEPA events, the primary focus is increasing exports within priority sectors and market. The objectives of the SCE 2017 are:

  • To create an opportunity for participating exporters (exhibitors) to obtain credible and sustainable leads/markets for products and services.
  • To facilitate regional and international buyer/seller connections
  • To form /strengthen strategic alliances with relevant Trade partners / officials/agencies
  • To promote and improve inter-regional trade
  • Identify new distributors, suppliers and representatives for exhibitors product or service

This request for proposal is issued by TEPA for the provision of Booth Design & Construction for the Specialty Caribbean Expo.

2.    PROPOSAL GUIDELINES

This Request for Proposal represents the requirements for an open and competitive process. Proposals received after this date and time will not be considered. Where a proposal includes outsourcing or sub-contracting of services, the area of work must be identified and the name and background of the organization or individuals being contracted.

One emailed or hard copy of your “Response to Request for Proposal – BDC” should be delivered by 4:00 p.m. on Friday July 8th, 2016 to:

Mr. Cecil Bertin

Financial Officer

Trade Export Promotion Agency (TEPA)

2nd Floor, Hewanorra House

Pointe Seraphine

Castries, Saint Lucia

cbertin@tepa.org.lc

 

Further information regarding this RFQ can be obtained by written request to:

Ms. Andrena Simon

Marketing & Promotions Officer

Trade Export Promotion Agency (TEPA)

2nd Floor, Hewanorra House

Pointe Seraphine

Castries, Saint Lucia

asimon@tepa.org.lc

3.    SCOPE OF WORK

The service provider is expected to provide the following:

Ninety (90) exhibitors must each be provided with a standard/linear pipe and drape or panel construction 8′ x 8′ booth space facing an aisle, which has an 8′ high back wall and 4’ sides. The front will remain exposed.

The drape colour should complement the Specialty Caribbean Expo logo.

Booth signage to be coordinated by TEPA.

The venue will be available for set-up from 8:00 a.m. on Sunday 19th February, 2017 and all ninety (90) booths must be handed over to TEPA by 12:00 noon on Tuesday 21st February 2017.

Set-down to begin from 7:00 p.m. on Sunday 26th February, 2017 and completed by 12:00 noon on Tuesday 28th February, 2017.

The pipe fittings used for EXPO 2012 are stored in TEPA’s warehouse located at L’anse Road at the old Barclays property currently owned by the Bethel Church.  Anyone wishing to inspect or measure the fittings should contact Mrs. Linda Alexander at TEPA tel. 468-2286 or lalexander@tepa.org.lc to schedule an appointment.

Drape fabric is not available and must be factored into the quote.

The service provider is required to provide on-site maintenance during the event.

The SCE2017 logo, full event schedule and site plan are attached.

4.    SERVICE DELIVERY

The service provider shall provide information on how the work will be scheduled and include assignment of staff and supervisors.

5.    REQUIREMENTS

All respondents to the RFQ must submit the following information:

  • A summary of the background of the bidder and demonstrated ability to deliver as per the above scope of works.
  • Information on how the service will be delivered including staffing levels and assignments.
  • Examples of events for which the bidder has provided similar service.
  • Two (2) written reference letters from clients
  • Proposed fees and costs (inclusive of all taxes) to deliver the services described in the project scope.

6.    SELECTION

The bidder who demonstrates the capacity to meet the requirements set out above will be notified via phone/email by Monday 18th July, 2016.

7. DISCLAIMER

TEPA shall not be held liable for any cost(s) associated with the preparation of the proposal or any other costs incurred by any applicant prior to their selection.

8. EVALUATION CRITERIA

All or part thereof of the following criteria may be considered when determining the final selection:

  • Quality of previous work and experience, including demonstrated success in providing similar service;
  • Ability to deliver proposal requirements in keeping with the scope of work;
  • Cost effectiveness including offers of sponsorship.